The best follow up email template

Photo by Stephen Phillips - Hostreviews.co.uk on Unsplash

You just had an interview. You need to send a follow-up email, but you don’t know what to write. You Google “How to write a follow-up email?”, but everything sounds super generic.

How should it be formatted? When should you send it? What details should you include?

I understand what it’s like to struggle with writing a follow-up email. You want to make a positive impression on your interviewer!

Here are 3 tips to writing the best follow-up email

Step 1: Formatting

Keep it simple. Here is an effective template.

Step 2: Timing

Send your follow-up at 8:00 AM the day after your interview; unless your interview is on a Friday! Then, you should send it on Monday morning. Like in the sample above.^That way, it will be waiting in your interviewer’s mailbox first thing in the morning. Draft the email the night before, then schedule the email to be sent in the morning! Be careful when schedule-sending an email. It’s pretty easy to accidentally send your email at 2:00 AM. I’ve done it before. It’s not the end of the world, but there’s more of a chance it will get lost in your interviewer’s inbox.

Step 3: Details

There are three critical details to include in the best follow-up email:

1. Simple subject line. Thank you for the interview! Thanks for your time! Keep it simple!
2. Details related to the job/company. You can achieve this by saying: “I am excited about the opportunity to work at Company “X””, “I enjoyed learning more about Company “X”, or “I enjoyed learning more about the responsibilities of “X” job, and I look forward to the opportunity to join the team!.”
3. Details about the interview. Make the email human. Thank the interviewer for their time. Touch on something you guys connected over!

You now have the best follow-up email ever. Use it again and again and again. When I was going through the application process, I reused my follow-up template over 100 times.